Employees are good and flawed, creative and non-creative, hard-working and lazy too. But, every organization prefers to work with the best employees to achieve more productivity at the end of the day, month, and year. Analyzing the efficiency of an employee clearly depends on their performance. If you see an employee working hard, praise him for doing a good job, while if you notice a lazy employee, who sits idle for no reason, what do you think an organization should do?
Well, the solution is quick and easy. You can create a Performance Improvement Plan!
What Is A Performance Improvement Plan?
The management prefers to create a plan for improving the employee's overall performance in the organization. The PIP plan's aim is to pull out the employee's deficiencies and enhance their skills for a better tomorrow. It is for the employees who feel they experience performance issues at work.
Not everyone can design a PIP. It needs a lot of creativity and management skills to design a formal document. The purpose of the plan is to create:
A motivational strategy to help the employees reach their goals.
It helps to guide the employees to achieve their goals.
The plan provides the time to finish their tasks professionally.
How Long Is A Performance Improvement Plan?
The PIP basically lasts from 30 days to 120 days. It depends on the employee's work proficiency, how much time they take to implement their strategies and improve themselves for the work ahead.
Creating a PIP isn't everyone's cup of tea. But, to deliver the best to the employees and make them capable of doing all the tasks, here we are mentioning some quick and easy steps to draft an useful PIP:
Identify The Under Performer:
Before you point out just any employee, make sure to monitor the employees through their work performance. After you find the one, never disregard or make him feel unwanted for the job role. The best symptoms of an under performer are:
Low productivity level
Decrease in engagement
Increase in break time
Sitting idle for longer hours
Choose The Right Action:
You cannot choose the same action for every employee who needs improvement. Some face issues in understanding, while some in writing, etc., but the remedy is different for everyone. So, once you get the list of all the underperformers, make sure to select the best solution for them. It will help you create the perfect Performance Improvement Plan.
Design The Improvement Plan:
Once you understand the need to create an improvement plan, design one immediately. The improvement plan should be according to:
The plan you create should meet the standard level of the employees, and it should be according to their job description.
Don't forget to mention the areas of the employee's performance. Add specific data and detailed explanations to make it easy for the employees.
Set relevant and time-bound goals to make your workers understand the importance of time.
Add the task details and the deadline of every task to make them aware of the responsibilities.
To be more specific, mention the consequences they have to face if they fail to finish the task before the deadline.
Review The Plan:
Drafting and the improvement plan isn't all. Review the PIP once again and check whether everything is according to their specifications or not. If not, make the changes before handing them the improvement plan to track employees accordingly.
Implement:
Once you are done with PIP creation, it's time to host the plan. Hand over the improvement plans to your employees and state everything to them verbally as well. Clear their doubts and mention every single thing drafted on the plan.
Keep An Eye:
Monitoring the employees shouldn't be missed. After implementing the PIP, make sure to monitor the workers and check whether they are following the plan or not.
Conclusion:
Once the deadline for the PIP is over, it's time to check and evaluate your worker's performance. If you still find their performance not so good, create another PIP for them.
You can also watch: EmpMonitor: The Best Employee Monitoring Software
The Final Verdict:
We hope our readers understand now how to create a Performance Improvement Plan and help their workers enhance their skills professionally.
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