When you work on projects, you need to be 100% present in planning, executing, and finally finishing them. But is it as easy as it sounds? No, right?
Well, to be honest, it takes a little more than what you think. Being on different projects when you work in any organization requires your physical and mental presence.
But how to manage projects without causing any delay?
The solution is quite obvious! You can still learn some trending ways how the employees can manage multiple projects at once:
#1 Project Initiation:
The beginning phase of project management is initiating it. In this process, you can take care of different aspects, such as:
Business case: It will justify the need for the project, project objectives, and return on investment.
Feasibility study: Through this, you can execute the project with reasonable time and cost.
Project charter: It conveys what the project will deliver.
Kickoff meeting agenda: In this meeting, the project team and project stakeholders collaborate and agree upon project goals and objectives, scope, and timeline.
#2 Project Planning:
In this phase, the creation of the project plan takes place. It will cover the project planning and execution about the project. Some specifics about this include:
Project Schedule: It defines task execution and resource allocation. It will monitor the project schedule with task management and time-tracking tools.
Project Budget: The estimation of the project defines the budget to control costs.
Risk Management Plan: This plan consists of risk owner and risk mitigation strategies.
Resource Management Plan: It will describe how the resources will be obtained, allocated, and managed during the project.
#3 Project Execution:
Now after executing the project, it's time to dedicatedly manage projects to meet the project goals and objectives. Some key points to focus on during project execution are:
Task Management: All project managers and team members manage their tasks. It involves monitoring employees and reporting to your senior about it.
Schedule Management: Once you create a schedule for your project management, you can check the tasks in progress and alert your workers for deadlines.
Cost Management: Cost management in the third stage should be your prime concern and keep your project costs in control.
Quality Management: In this stage, you should be assure to check the project's quality. Make sure the quality requirements should meet the client's expectations.
#4 Project Monitoring & Control:
The fourth phase is so far the most exciting stage where the planning and execution ends. Now, it's time to monitor your workers and control them to deliver the best before the deadline ends.
Transfer Deliverables: It's about producing a final deliverable. Make sure all your project deliverables are up to the mark.
Confirm Completion: You will require to take confirmation from all the stakeholders, clients and project team. So, before sign-off there will be no confusion and last-minute changes.
Review Documentation: The project manager is responsible for all the contracts and documentation to make sure everything is done before signing-off.
Release Resources: Whenever you finish a project, you need to release the team, contract workers, rentals, etc.
#5 Project Management Roles:
Project Manager: As we’ve mentioned above, the project manager is responsible for managing the project management knowledge areas throughout the project.
Project Sponsor: The project sponsor represents the customer of the project. Depending on the organization, there can be different levels of project sponsors.
Project Team Members: Team members are skilled professionals who work to contribute to the process of producing deliverables, managing risks and achieving project goals.
Project Stakeholders: This is a person or a group who has a vested interest or “stake” in the project. The project manager must communicate project progress to stakeholders throughout the project life cycle.
Clients: This is a group or a person for whom the project or a key component of the project is delivered.
You can also watch: EmpMonitor: Best Employee Monitoring Software
Summing Up:
We hope the users have learnt the most essential steps to manage projects easily. Implement these and finish the projects before your deadline ends.
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