Working in an organization is a task full of authority and affinities. On the very first day of your job, you get all the lists of your roles in the organization from the management. Their prime concern is to make you understand the policies of your workplace. But, you cannot just remember everything verbally.
So, as a solution nowadays, every management opts for drafting and mailing the statement of work to the employees.
But, first let’s understand-
What Is Statement Of Work?
When you joined an organization, you might have heard about contracts and agreements mentioning your projects, tasks, roles, and responsibilities. Right?
But, these were explained verbally to us, and now the trends have changed. The SOW consists of all your project tasks, roles, and responsibilities in a drafted form.
Benefits Of Statement Of Work:
Eliminates Conflicts:
The best part about the SOW is it reduces conflicts between the employees and management. When you draft an SOW and mention all the details accurately, the employee cannot withhold or fight with you for any issue. Also, the employers should create the SOW with all the required elements without missing any point.
Specifics Alert:
When you explain some points to your employers in person, you may leave some points behind. But, with SOW, you can add all the finer points and highlight them to catch the reader's sight. You can even reinforce the critical facts or project deadlines without hassle.
Time-Saving:
Drafting SOW saves a lot of time and effort for the management. When you verbally explain the SOW details to an employee, you cannot just jump off to the rules. Instead, you need to focus on several elements. But, if you hand over the SOWs to the employees, you can save all your efforts.
Statement Of Work Format:
The statement of work format is quite simple and easy to design. But, one must make sure to add all the elements in sequence without missing any point.
The Project Goals:
In this, the employer adds the project goal, your vision, and your mission. Plus, the project description helps the employees specifically understand the project details.
Scope Of The Project:
The scope of the project is the most significant part of the SOW. In this, the employer mentions the key points that the employer should focus on while working on the project. The project management should be handled professionally and patiently.
Milestones:
The milestones are specific when your project is lengthy and complex. You can divide them into interim events to track their progress, defining the project duration and billable hours to make it crystal clear for the employees.
Location & Time:
You can add the location of your project from where you can initiate and the time when you are willing to start the project. In this way, the employees can punctually commence the projects on time.
Terms & Conditions:
When you work on a specific project, there are certain rules and regulations to take care of while working on it. So, don't forget to add the terms and conditions in your SOW.
Tasks:
Add the tasks your employees need to work on with every minute detail. Never give them a chance to miss out on anything.
Schedule:
There are numerous tasks to manage in a single project and to finish it on time, make sure to schedule all the work. Add proper deadlines and make them specific to the employees to complete the work on time. You can also install team tracking software to keep everything scheduled.
Deliverables:
The Deliverable elements specify the add-ons, products, and services to include during the project completion and submission.
Testing:
If you work on a software development project, make sure to mention the testing work in the SOW.
Expected Results:
The expected result element focuses on what you wanted to achieve vs what your client demands from your work.
Closure:
It decides how the deliverables work and who will deliver, review and sign off.
You can also watch: EmpMonitor: Best Employee Monitoring Solution For Business
Final Verdict:
We hope our readers understand how to prepare the statement of work. We have also mentioned the SOW elements to make our readers implement these without hassle. Ciao!
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